General Information

HOURS OF OPERATION Extended Care is open Monday- Friday from 7 A.M. to 8:15 A.M. It reopens again at 11:30 A.M. until 6 P.M. every day school is open. Extended Care is closed for all school holidays and when school closes for a half day, afternoon and afterschool care will be closed. Morning care will be open on half days as usual.

Rates & Fees Registration Fee:

A $70.00 non-refundable fee will be charged per family and must be paid prior to your child attending extended care.

Monthly:

Billing for the monthly rate will begin in September and run through June. These monthly rates are pro-rated for the entire school year, therefore, we ask that you not change back and forth from the monthly to the hourly rate during the year. Payment is due by the 15th of the month. A $10.00 late fee per month will be added after this date. In order for a student to remain in extended care, payment must be current.

MONTHLY RATES 2008 - 2009 School Year
7:00 A.M. - 8:15 A.M. $ 75
11:30 A.M. - 3:30 P.M. $230
3:30 P.M. - 6:00 P.M. $145
11:30 A.M. - 6:00 P.M. $375
Basketball 3:30 PM – 5:00 PM $ 3.00 per day

Hourly:

The drop-in rate is on a per hour basis. The rate of $4.50 per hour will be billed at the end of every month for those making advance reservations and $9.00 per hour for drop-ins without prior reservations.

HOURLY RATE
1 - 30 minutes is a $2.25 charge
31 - 60 minutes is a $4.50 charge

Late Payment Charge:
After the 15th of each month, $10.00 late fee will be added to your account.
Late Charges:
Children who remain after closing at 6:00 PM will be billed a late fee of $1.00 per minute per family.
Receipt for Payment:
Please mark in the memo section of your check "D/C" along with the invoice # to make sure your check is deposited in the correct account. Your check or money order shall serve as receipt for payment unless otherwise requested.
Credit for Absences:
There is no credit for absences.
Failure to Make Payment:
Your Extended Care account must remain current in order for your child to stay in Extended Care. In extenuating circumstances arrangements need to be made with the Director.
Return Check Fee:
All returned checks must be paid in cash. A $15.00 return check charge will be added to your account. After two returned checks, your account will be on a cash payment only basis.

ARRIVAL AND DEPARTURES

Children arriving between 7:00 AM and 8:15 AM should be taken to the school’s lunchroom for Early Morning Care.

No child should be left unattended, as the doors will remained locked until 8:15 am.

All children in after school care should be picked up by 6:00 PM. Any child not picked up will be charged a late pick up fee of a $l.00 per minute per family. Children should be picked up on the lower level under the breezeway, at the door marked “After School Care.”

Shortly after school the children can be found in different places. Directly after school, children go down to the lunchroom for snacks, followed by outdoor play. The schedule listed below will help you in locating your child during after school care.

3:30 - 4:00 (PK - 8th) Lunchroom for snacks

4:00 - 5:00 (PK - 8th) Those with homework remain in lunchroom, those without go outside to play.

5:00 - 6:00 (All) Extended Care Room

*Note: During rainy days, extreme hot or cold days, PK & K children will remain in their room for playtime. The 1st - 8th graders will use the gym if available or come upstairs to the homework and game rooms after snacks.

Late in the fall and during the spring when temperatures are milder in nature, the children sometimes remain outside for a longer period of time. Please check the playground area before driving up the parking lot.

To sign your child out from after school care, the parent must come into the room to sign the child out and retrieve his/her belongings. Should someone other than the parent need to pick up your child/children, the parents will need to send a note to the Director stating the name of the person picking up their child/children and approximate time they will be coming. It will be necessary to present their drivers license as proper identification before the child/children will be released. Please be sure they are will informed of our policy so they can have proper identification with them. Should the pick-up person be on your list, your child will still need a written note to be released.

DROP-IN PROCEDURES

Drop-in services are provided for those who do not need Extended Care on a regular basis, but need the services occasionally. A 24 hour reservation notice is needed to ensure proper child/staff ratios. The rate is $4.50 per hour with proper notice. $9.00 per hour will be charged without the sufficient notice. Reservations must be made through the Director and not in the school office. The Director can be reached by dialing 817-332-2281 x 113 or E-mailing her @ Susan.Austin @stplcfw.org.

The billing for drop-in is a little different from our monthly children. It depends on the type of drop-in care you need.

2. Occasional drop-in care. This is designed for the child who comes every now and then. The actual time used will be billed at the end of each month. This type of drop-in care will require a phone call for every visit. The rate of $4.50 per hour will apply to those with 24 hour advance notice and those not making the proper reservations will pay 9.00 per hour. An invoice for these service will be mailed at the end of the month, with the payment due by the 15th of the following month. An invoice is considered late on the 16th of the month and a $10.00 late fee will be added to your account.

Hourly rates will be billed as follows:

1 - 30 minutes will be $2.25 charge

31 - 59 minutes will be $4.50 charge

HOLIDAYS

The St. Paul Lutheran Extended Care Program will follow the St. Paul Lutheran School calendar and will close on all days indicated in the school's calendar. This will include the 1/2 days of school.

Below is a list of days Extended Care will be closed:

2008-2009 School Year
Aug. 20 First Day of school
Sept. 1 Labor Day
Oct. 6 Teacher In service- No School
Oct. 23 Walk-a-thon 1/2 Day
Oct. 24 Parent/Teacher Conference- No School
Nov. 24 -28 Thanksgiving Holidays
Dec. 19 Christmas Break Begins (1/2 day)
Dec. 22- Jan. 2 Christmas Holidays
Jan. 5 School starts back
Jan. 19 Teacher In service- No School
Mar. 16 -20 Spring Break
Apr. 9 Maundy Thursday - 1/2 day
Apr. 10 Good Friday - No School
Apr. 13 Easter Moday - No School
May 25 Memorial Day
May 29 Last Day of School (1/2 day)

Emergency School/Day Care Closings The Principal is authorized to declare emergency closings or delays if, in his judgment, weather or road conditions or other circumstances warrant such a decision. All school and day care staff members and families will be notified by listening to 820 AM WBAP radio and local TV news for the announcement of St. Paul Lutheran School closing.

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